Facilities Coordinator

Facilities Coordinator

Pay: $28 - $32 per hour

Hours: Monday - Friday, 8am - 4:30pm

Job Summary: The Facilities Coordinator at Arden Hills is responsible for managing facilities, janitorial, and security needs.

This role involves overseeing safety programs, managing compliance documents, and supervising front desk operations.

The Facilities Coordinator also coordinates contracted work, communicates with external vendors, and assists with administrative tasks such as real estate lease administration, operational reporting, and managing team expenses.

Key Responsibilities:

Facility Coordination/Administration: Manage campus operations tasks such as maintenance, security, janitorial services, and Conference Center.

Lead FM team meetings, track progress, and achievements.

Oversee Conference Center operations and events, coordinating with ELT/C-suite, catering, janitorial, security, and reservations.

Report on FM team metrics including cost mitigation, utility usage, and labor metrics.

Safety/Compliance: Lead corporate safety council meetings, manage agendas, track goals and action items.

Support EMR First Responders by managing Microsoft Teams site, coordinating training, and tracking attendance.

Collaborate with EHS management for safety audits, identify tasks, and close them out in Enablon.

Ensure OSHA compliance through written programs managed by Arden Hills Facilities Maintenance team.

Real Estate and Facilities Team Administration: Manage lease administration for Answer Plots in Co-Star, coordinate 3PL agreement terms with Winfield through ServiceNow, and summarize after approval.

Arrange travel, make purchases with a P-card, and complete monthly Concur reports.

Front Desk: Support front desk security and guest relations operations by maintaining policy documentation, playbooks, and protocols.

Oversee guest relations, badging, and wayfinding.

Assist with onboarding new contractors, track and verify work type, and ensure proper training is completed.

Education/Experience


* High school diploma required.

Bachelor's degree preferred.


* A minimum of 5-10 years related work experience required.


* Proficiency in Microsoft suite, including Excel, Office, Word, and PowerPoint is required with Adobe Acrobat and Adobe InDesign being a plus.


* Must demonstrate excellent written and verbal communication skills with a kind and professional demeanor.


* The role demands the ability to manage a heavy workload while coordinating campus operations, supporting safety programs, and handling administrative tasks.



* IMPORTANT: This role is an in-person, on-campus position requiring you to report to the Arden Hills office most days with some flexibility to work from home with manager approval.

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