Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr.

Administrative Assistant in Raritan, New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

The Sr.

Administrative Assistant will support the Solid Tumors Vice President and several members of her leadership team in Global Medical Affairs, Oncology. 

Job description: 



* Provide full administrative support and project coordination to the VP of Solid Tumors, Global Medical Affairs, Oncology and senior leaders and other department personnel


* Manage multiple complex calendars, as well as booking domestic and international travel


* Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules


* Schedule and prioritize all logistics for internal and external meetings -- including drafting of attendee list, invitations, acting as point of contact for attendees, off meeting site contracting,


* Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Teams


* Manage catering and room setup with tech equipment as needed


* Proactively seek out opportunities to make team management and oversight more efficient


* Aid in developing project communications, including but not limited to PowerPoint decks, Word documents, Excel spreadsheets, SharePoint administration, etc.


* Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures


* Facilitate and manage interview scheduling and Totality administration when needed


* Prepare monthly expense reports through Concur. 


* Assist Executive Operations Coordinator in maintaining team distribution lists and other global administrative tasks across the team


* Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support

Qualifications


* High School diploma is required


* Minimum of 6 years of administrative experience is required (previous Pharma experience supporting lar...