GPH Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to be located in New Brunswick, NJ.

Purpose:

In support of the Global Head, Global Health Equity and the wider team, the Executive Administrative Assistant displays strong leadership and project management skills, with the ability to operate in a varied, deadline driven, and global environment.

This office is in regular contact with senior management within and outside of Johnson & Johnson.

Under minimal supervision, the Executive Administrative Assistant performs advanced administrative responsibilities, i.e., maintains complex and fluid calendars; drives rigorous follow-up by ensuring issues are resolved and projects completed, prepares documents.  

This position will need to demonstrate an initiative to follow up on relevant day-to-day activities while keeping manager informed of project status and next steps.

You will be responsible for:

Executive Support


* The Executive Administrative Assistant provides full-time support to the Global Head, Global Health Equity


* The ability to anticipate executive needs and collect/prepare information for executive review and action; provides supervisor with reminders of upcoming events and project-related deadlines; maintains active list of follow up and action items on behalf of the SVP.


* Manage active and often evolving executive calendar.


* Coordinates and schedules live meetings via Zoom and Teams.

Coordinates team events and off-site meetings; coordinates room assignments; prepares meeting agendas and materials.


* Manages and books complicated travel arrangements: flights, cars, hotels, etc and keeps track of receipts and submits expense reports on a monthly basis.


* Helps gather agenda items and pre-read documents for distribution ahead of team meetings. 

New Hire Onboarding


* Onboards new team hires by coordinating new hire badge retrieval, parking barcodes; trains new hires on J&J specific sites like Concur, JJEDS, Home, eMarketplace, etc; orders laptops, Amex cards; sets up Concur profiles; orders mobile phones and upgrades mobile plans as needed; works with IT and J&J Ergonomics to ensure offices are set up properly; coordin...