Senior Program Administrator, OGC Regulation

The Senior Program Administrator provides high-level administrative and programmatic support to employees and senior executives within the Office of General Counsel (OGC) Regulatory Policy, Capital Markets, and Appellate offices.

This role ensures the efficient operation of the offices’ administrative processes, coordinates programs, maintains policies and procedures, and supports the continuous improvement of OGC’s administrative and programmatic functions.

Essential Job Functions:


* Provide high-quality administrative support for OGC Regulation offices to ensure smooth day-to-day operations and availability of essential support to employees and leadership.  Evaluate and refine organizational systems and workflows to enhance operational efficiency and effectiveness.  


* Plan and coordinate OGC programs, initiatives, and events.

Oversee preparation of agendas, materials, logistics and follow-up for staff and regulatory meetings. 


* Prepare reports, presentations, and correspondence supporting regulatory processes and administrative functions.   


* Communicate effectively with OGC staff to ensure the clear, consistent, and timely flow of information.  Facilitate on-demand access to information and resources.


* Manage budget preparation, tracking, and expense reconciliation for OGC programs and activities.

Negotiate and manage vendor contracts where needed.


* Maintain OGC policies and procedures to ensure alignment with organizational standards and regulatory requirements.  Communicate policy updates to staff and provide guidance on implementation and adherence.


* Support strategic planning and goal setting in accordance with FINRA’s culture of measurement and improvement.

 Assist OGC in tracking key operational measurements and achievement of objectives and key results.


* Represent OGC in cross-departmental initiatives, committees, and working groups.

 Act as liaison with other departments and external organizations, as needed.


* Oversee document management processes and technology support needs for OGC.  Establish cross-departmental networks to maintain awareness of best practices and new capabilities.  Champion OGC participation in reviews of innovative products and approaches.

Education/Experience Requirements:


* Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent experience), and a minimum of six years of experience in an administrative or program management role, preferably within a legal or regulatory environment.


* Strong organizational and time-management skills with a proven ability to manage multiple priorities and deadlines.


* Excellent written and oral communication skills.


* Ability to work independently and collaboratively in a fast-paced environment.


* Experience supporting senior executives or working within a legal or regulatory framework.


* Proficiency in Microsoft Office Suite (Word, Exce...