HR Administrative Assistant

JOB DESCRIPTION

Chubb is seeking a motivated and experienced Administrative Assistant to provide support to the Senior Vice President, Global HR Services and her direct reports, located in our NJ, Philadelphia, and NY offices.

The ideal candidate will have prior experience supporting senior leaders, possess exceptional organizational skills, demonstrate a strong service orientation, and maintain a professional demeanor while contributing to a positive workplace culture.

Success in this role will involve delivering consistent support to multiple stakeholders with customization as time and capacity allow.

This role will report directly to the Senior Vice President, Global HR Services and will be based in Whitehouse Station, NJ, with a required in-office presence of four days per week.

Key Responsibilities:


* Provide administrative support, including managing calendars, scheduling meetings, appointments, and travel arrangements for the leaders and their respective teams.

This may involve organizing meetings, conference calls, webinars, and other events with multiple participants, as well as technology set-up, troubleshooting, and preparing agendas and materials for pre- and post-meeting distribution.


* Process expense reports, invoices and other financial documentation as required leveraging Concur, Coupa BuyNow and DocuSign.


* Coordinate the administration of the US Service Award program and manage communication with the vendor.


* Monitor time-sensitive deadlines to assist the HR Leaders in managing competing priorities.

Proactively identify opportunities to enhance process efficiency.


* Assist in planning and supporting HR events and employee engagement initiatives in the Whitehouse Station office including wellness events and other activities.


* Maintain organizational charts and distribution lists for efficient communication.


* Serve as a backup for the Executive Vice President, North America and Global Human Resources Executive Assistants as needed.


* Provide administrative support for special projects as assigned.

QUALIFICATIONS

Education Competencies/Technical

ABOUT US

Chubb is a world leader in insurance.

With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.

The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.

Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sex...