Facilities Management Manager

Responsibilities:
FACILITIIES MANAGEMENT


* Responsible for facilities management for all stores, remote store premises and office in Hong Kong and Macau;


* Monitor and manage daily and regular maintenance works in all stores, remote store premises and office in Hong Kong and Macau, included air-conditioning, fire services, electricity, back of house management, etc., with immediate actions;


* Work directly with vendors and organize working schedule based on urgency of task;


* Coordinate with related internal departments, landlords and public authorities for maintenance works and issues;


* Perform regular store visits to review store conditions and follow up on associated works;


* Review and create frameworks and annual plan, formulate strategies on facilities management protocols, smart technologies application and implementation, resources planning to maximize efficiency of facilities resources to support store operations;


* Regular review of all functions and operations of facilities management for continuous improvement and working towards best practices;


* Follow up yearly maintenance contracts (such as materials, lighting, flooring, carpet, security system, air-conditioning, fire services, building management system, etc.) for all stores, remote store premises and office;


* Conduct regular training to store team on facilities management;


* Prepare monthly maintenance calendar and report;


* Provide yearly work order report, data consolidation and analysis;


* Plan for yearly forecast and coordinate with internal stakeholders;


* Coordinate procurement of materials from overseas or local market, manage and monitor inventory;


* Manage material library;

PROJECT MANAGEMENT


* Manage minor works in stores and small scale projects including remote staff facilities and office;


* Prepare budget, administer tendering process, and manage construction work for minor works and small scale projects;


* Monitor handover process of completed project and follow up all outstanding defects until satisfactory completion;

COST MANAGEMENT


* Prepare annual budget for maintenance and minor works;


* Closely monitor budget with diligent cost control;


* Regular review with finance department for actual vs.

estimated costs/budget;

SAFETY AND COMPLIANCE


* Ensure all works are compliance with local regulations and safety standards;


* Conduct annual inspections on fire services, safety, security system, electrical system, etc., and address any issues promptly;

VENDOR MANAGEMENT


* Oversees external service providers and contractors, ensuring quality and timely service delivery;


* Conduct performance check and risk assessment on service providers;


* Sourcing of new vendors;

OTHERS


* Lead and supervise technical staff to carry out routine works;


* Work on ad-hoc tasks/projects as assigned.

Requirements:



* Diploma/Degree holder, pre...