Group Conference & Events Sales Executive

Job overview
Participates in sales activities and events and assists Catering Sales Manager in successful achievement of budget in forecasted banquets/catering sales revenues and other revenue generation areas
At Voco we look for people who are dynamic, confident and ambitious; people who excel in their role and help our guests succeed too.
 

Duties and responsibilities



* Executes all functions of the Conference and Banquet operations to achieve the optimum departmental revenue targets



* Conducts sales visits, telephone calls, writes letters, sends emails and extends invitations to clients to visit the hotel


* Follows up on all enquiries


* Analyses historical and other statistical information


* Entertain clients with the object to secure business or strengthen ties when required


* Negotiate terms pertinent to the sale of conference and banqueting services


* Conduct site inspections and tour familiarizations


* Conduct client interviews


* Establish leads from newspapers, magazines, relevant industry documents and follow up


* Maintain a regular pattern of sales calls


* Develop and maintain contact with business generations, meeting and convention planners, visitors/convention Bureau/ travel agents, tour operators, airlines, corporate accounts, Government Departments and other producers closely allied to hotel business


* Assist in the co-ordination of conference sales/promotional events and activities


* Assist in the operation of banquet functions


* Liaise with Reservations for space allocation and priority



* Conducts daily briefings and other meetings as needed to obtain optimal results


* Handles administrative works and keeps up-dated files on the following Conference matters including:
+ Past, present and future events
+ Menus and beverage lists             
+ Finance
+ Standards
+ Personnel and Training
+ Entertainment
+ Meetings


*
+ Other hotels Conference and Banqueting operations
+ Projects
+ Material and Equipment
+ Miscellaneous


* Liaise with the Purchasing Manager for any purchases needed for the Catering department


* Liaise with the Graphic Department and Print Shop or external agencies to produce art work and printed material needed for the Conference department


* Monitors local competitors and compare their operation with his/her operation


* Solicits business and follow up on referrals and potential sales leads

 

Qualifications and requirements



*  Diploma or Vocational Certificate in Sales & Marketing, Hotel Management, Business Administration, or related field preferred. 


* 1 year related experience or an equivalent combination of education and experience