Business Support - Administrator

Ashland Specialty Ingredients, GP

Business Support / Administrative Assistant

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving? Then we'd like to meet you and bet you'd like to meet us.

Ashland has an exciting opportunity for a Business Support Associate-Administrative Assistant to join our Ashland Specialty Ingredients' AquariusTM Film Coatings business at our Wilmington, Delaware plant.

This is a very visible, significant role within the Company.

The position will report to the Plant Manager.

The responsibilities of the position include, but are not limited to, the following:


* Maintain compliance with all health, safety, and environmental procedures and guidelines.


* Provide administrative support to site personnel


* Track and approve weekly timesheets


* Track Quality documents, review due dates, write and revise standard operating procedures


* Maintain limited access document storage for batch records and quality records, including disposal.


* Maintain training records and equipment life cycle files


* Initiate onboarding or transfer from temp to permanent (a-number, computer access), I-9 form


* Coordinate uniform rentals


* Purchase rubber boots, respirator, and guide how to acquire safety shoes and safety glasses (if needed)


* Access with computer sign-on and benefits


* Liaison with HR and IT for new hires and for non-routine plant issues


* Maintain routine indirect production supplies


* Maintain office supply inventory


* Coordinate vendor visits


* Back-up to Wilmington Facilities Group administrative personnel


* Create annual blanket purchase orders


* Create check requests for regulatory agencies and other vendors as required


* Create necessary purchase orders and process invoices (review for accuracy)


* Provide data for month-end close


* Provide monthly production and employee hours


* Coordinate safety group meetings - track safety training


* Reconcile issues with Cintas


* SAP Material transactions:


* Issue and track work orders as required


* Close-out Capital projects


* Other duties as assigned

In order to be qualified for this role, you must possess the following:


* 3+ years of administrative support experience.


* Competency in the use of common computer software packages.


* Attentive to detail, good planning & organizational skills.


* Demonstrates good interpersonal, communication, and presentation skills.


* Work independently.

The following skill sets are preferred by the business unit :


* Associate's degree in an administrative/business background.


* Ability to interface well with em...