Administrative Assistant--Days--Starting pay $22.54

Job Category:

Human Resources

Job Family:

Plant HR

Work Shift:

Days (United States of America)

Job Description:

The Plant Administrative Assistant will provide administrative support to the Plant Manager and members of the leadership team.

The position is responsible for document control for plant specific documents.

Documents include, but are not limited to SOP's, PCP's, CCP,s Partner Profiles, PCAMP's and other Process Excellence Documentation.

The position will provide the necessary reports to Home Office as needed, work with leaders and fellow partners to ensure Food Safety and Partner Safety.

ESSENTIAL FUNCTIONS:

Correspondence – Keeps the department/team informed and allows them to keep others updated.


* Incoming and outgoing mail


* Outlook correspondence


* Interactions with SFI partners and external customers

Department/team activities – Allows the department/team to operate at maximum efficiency.


* Departmental communication


* Coordination of department/team meetings and activities


* Participate on teams as member or administrator

Leveraging activities – Helps improve the effectiveness of the department/team.


* Standardization of administrative processes


* Prioritization of activities


* Recommend solutions to administrative or workflow problems


* Department/team project work

Reporting activities – Ensures the efficient reporting of the department/team.


* Prepare and submit weekly/period/quarter reports to the Division Leader/Executive Assistant


* Distribute division weekly/period quarterly reports to department/team members

Filing – Efficient management of these processes allows department/team members to have access to information on a timely basis and to meet the time requirements of project requests.


* Filing, maintenance of files, tracking and control of plant documents, and important documentation to the department/team


* Follow-up system

Phone – Keeps communication open within SFI and to external customers.


* Handle calls or take message (back up) when partner is not available, and no voice mail


* Be “live” person after voice mail “0#”

Calendar – Facilitates communication within the department/team.


* May maintain calendars and schedule time for team members


* Be aware of department/team members’ schedules

Fixed costs management – Assures expenses are verified for accuracy and then forwarded for payment in a timely manner.


* Check, verify, obtain authorized signatures on invoices, then forward for payment


* Prepare, copy, and forward expense reports for payment


* Order and maintain necessary department supplies


* Assist with budget materials as requested

Meeting efficiency activities – Allows department/team members to use their time efficiently.


* Meeting arrangements


* Travel arrangements

Presentations activities – Allows department/team members to convey large a...