Supervising Office Assistant - Probation Murrieta

The Riverside County Probation Department seeks to fill a Supervising Office Assistant I for their Southwest Division located in Murrieta.

The incumbent will be responsible to supervise a clerical staff performing a variety of clerical work; to perform a wide variety of complex clerical work; to multi-task; and to do other work as required.

The Supervising Office Assistant I will coordinate staff schedules, establish and maintain work assignments, supervise and evaluate staff performance, monitor attendance and payroll, coordinate staff meetings; collect and compile monthly statistical reports; participate on interview panels and offer candidate recommendations; process and schedule new employee orientations; ensure records and forms are purged accurately; serve as a backup for Division Secretaries which includes to take meeting minutes, submit Workers' Compensation/Family and Medical Leave Act (FMLA) paperwork, gather their Division's timesheets and submit them to payroll.

The Office Assistant series is used in County departments to provide clerical services.

Incumbents typically type, file, sort and process materials; maintain records; process records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment including but not limited to word processors, micro-computers, mini-computers, computer terminals, duplicating machines, calculators, and prepare and complete a variety of forms and documents.

Positions in this class are distinguished from those in Office Assistant III in that the latter function in a lead capacity and/or perform the most complex and specialized clerical work while the former have full supervisory responsibilities.

This class differs from the next higher level of Supervising Office Assistant II in that the latter normally is a second level supervisor administering a large and/or highly complex clerical unit.

Meet the Team!

The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens.

We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.• Supervises the work of a clerical staff; establishes work sequence, time table, or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.

• Sets production goals for unit; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents correct...