Administrative Partner

Your Job

Koch Capabilities is looking to hire an Administrative Partner on our team.

This position involves extensive contact with various levels of internal personnel as well as external customers and service delivery providers.

The successful candidate must be highly detail-oriented and possess the ability to work collaboratively with customers and admin peers.

The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes.

If you are proactive, detail-oriented, multi-tasker, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you!

Our Team

The KGS Admin Partner Capability is a leveraged administrative team that creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business.

As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost and maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation.

As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

What You Will Do



* Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, distributing communications related to the building and surround area.


* Room scheduling, catering, badge access and evacuation coordinator duties.


* Perform an extensive array of administrative tasks such as onboarding/offboarding, order office and tech equipment, etc.


* Coordinate large meetings and events that includes internal and external attendees in remote offices.


* Calendaring support for large and/or complex meetings.


* Act as a connector, problem-solver, and knowledge resource, collaborating with office support capabilities such as IT, AV, Facilities.


* Creating and maintaining distribution lists


* Coordinating both domestic and international travel arrangements; this includes obtaining proper visas for entry into certain countries and renewing passports as needed.


* Providing backup support to additional Administrative Partners within the Admin Partner Capability.

Who You Are (Basic Qualifications)



* Successful history working collaboratively, bringing a positive customer focus mindset and ability to build meaningful relationships


* Strong organization skills, with experience in multi-tasking, prioritizing, and high attention to detail


* Experience planning and executing events and managing small projects

What Will Put You Ahead



* Administrative experience working with large and remote teams

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