Document Control Specialist

INVISTA is looking for a Document Control Specialist.

The successful individual will manage company intellectual property and project documentation efficiently while practicing careful communication.

You will serve as the key resource for specialized knowledge in the use and optimization of document management systems across the organization.

Your expertise will be critical in ensuring that these systems meet organizational needs and provide value to all users, facilitating efficient document handling and compliance with company standards.

Our Team

This role is based on the north side of Houston, in the Greenspoint area.

This position offers a flexible hybrid schedule, allowing for a blend of remote and on-site work to support work-life balance and productivity.

This person should be prepared to work on-site as needed to collaborate effectively with team members and engage with projects that require in-person attention.

What You Will Do



* Requirements Gathering: Collaborate with various departments to gather and analyze document management needs.

Ensure that system requirements are well-defined, understood, and communicated efficiently across the organization.


* Technical Guidance: Provide support and guidance to IT and other technical teams, ensuring a clear understanding of document management requirements and facilitating system integration.


* Functional Specifications: Translate organizational needs into functional specifications, ensuring alignment with corporate objectives and compliance standards.


* Problem Solving: Proactively identify and resolve issues related to document management systems, proposing effective solutions and escalating as necessary.


* Quality Assurance: Oversee and participate in testing and validation processes to ensure that document management systems meet required standards and fulfill user needs.

Identify and implement improvements as needed.


* Training and Mentorship: Act as a mentor to colleagues, providing training and guidance to enhance document management skills and improve overall performance.

Develop, implement and distribute procedures to streamline document management.


* Tool Ownership: Take ownership of document management tools by driving continuous improvement and maximizing their value to the organization.


* Organizational Change Management: Support the organization in adopting changes related to document management strategies and tools.

Who You Are (Basic Qualifications)



* Experience in managing document management processes and analyzing user requirements


* Proven experience in advocating for document management systems that improve operational efficiency


* Demonstrated ability to convey complex information clearly and concisely to both technical and non-technical audiences, with a keen attention to detail


* Experience in analyzing and resolving document management issues, with the ability to identify patterns and propose solutions...