Executive Administrative Assistant

Who we are

Supported by more than 4,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management.

Our clients include U.S.

federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients.

Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients' complex challenges.

Sustainable & Resilient Solutions (SRS) practice

Michael Baker International seamlessly integrates all our service offerings - architecture, planning, landscape architecture, engineering and management - to solve client challenges from multiple vantage points, providing unsurpassed holistic, sustainable, and innovative solutions.

From high-profile, high-image landmarks to low-cost, utilitarian solutions, our professionals know how to balance image and cost appropriately for each unique situation.

At Michael Baker International, we believe that the beauty of a project resides both in performance and aesthetics - "success" to us is measured by functionality, value, and exceeding clients' expectations to "Make a Difference."

JOB DESCRIPTION

The Executive Assistant will support the COO and Executive offices (President or Federal Programs and Services, President of Sustainable & Resilient Solutions, and EVP of Operations) including calendar management, travel arrangements, expense reports, meeting prep, and board support.

The Executive Assistant must have prior experience supporting C-Suite leadership.


* Must possess excellent communication skills.


* Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff


* Coordinate domestic and international travel arrangements, conference/seminar registrations, internal and external business meetings, general office events, and sponsorship logistics, as needed


* Maintain calendars and keep track of events and reconcile conflicting appointments and schedules


* Assist the Corporate office with needs for the DCCP meetings in Alexandria


* Preparation of expense reports


* Assist in the executive coordination of events, conferences, and trade shows.


* Coordinate all logistical arrangements for internal events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point of contact for attendees.


* Assist with Social Media postings for key events.


* Some Travel is required.


* Other duties as assigned

PROFESSIONAL REQUIREMENTS


* Bachelor's degree, or equivalent work experience; and at least 5+ years of related experience.


* You'll need to be outgoing, organized and assertive.


* Excellent English lang...