Administrative Assistant

Set Pay Rate: $24.73Schedule: Monday to Friday Shift: Monday & Friday 7:00am-3:30pm and Tuesday to Thursday 8:00am-4:30pmJob Summary:Responsible for performing clerical and administrative support duties for staff while maintaining confidentiality and following established guidelines and procedures but using some judgement in choosing the proper procedure for each task.

Position requires strong interpersonal skills and compassion and respect for persons with disabilities.Essential Functions:


* Comply with all Agency policies and procedures and follow contract specifications


* Promptly respond to all calls or messages from supervisor or designated representative


* Perform repetitive clerical and administrative functions ensuring accuracy and completeness


* Provide clerical and administrative support to the Shift Managers


* Answer phone calls and dispatch service requests


* Set up and maintain a variety of reports and review for accuracy


* Maintain flow and output of work; prepare and forward documents as required


* Fax, e-mail, FedEx documents to corporate headquarters


* Track meetings and upcoming events for management and staff


* Maintain Chimes BWI Attendance Hotline Phone and call log


* Performs daily/weekly payroll duties to include: data entry into UltiPro, send daily pay sheets to Finance weekly in timely manner


* Assist in badging application process for all new/current employees for timely submissions and renewals.


* Assist with employee communications informing of policy or other changes


* Prepare step up logs and submit to payroll; provide needed paperwork to managers weekly


* Prepare and complete required paperwork timely and accurately


* Provide assistance to visitors & employees and announce to appropriate personnel


* Answer simple inquires and refer problems and issues to site management


* Work cooperatively with others including all staff, site management, administrators, co-workers, community professionals, customers, vendors and the public


* Attend work regularly according to assigned work schedule and in accordance with Chimes/District of Columbia policy.

Must work 40 hours per week


* Maintain confidentiality


* Comply with all security procedures; wear ID badge(s) at all times while working at site


* Observe BWI security procedures for unescorted access privileges to the Security Identification Display Area (SIDA)


* Assist Shift Managers on scheduling employees for training.


* Ensure that all staff members observe BWI security procedures for unescorted access privileges to the Security Identification Display Area (SIDA)


* Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development

Secondary Functions:


* Clean and maintain office equipment and keep office neat and organized


* Schedule interviews and assist in completion of new hire ...