Executive Support & Office Operations Lead

Executive Support & Office Operations Lead

Corr Tech, 3575 West 12th St., Houston, Texas, United States of America Req #1219

Friday, March 21, 2025

Company: Flow Control Group

About Us:

Flow Control Group (FCG) is a leading solutions provider focused on technically oriented products and services for the flow control, fluid handling and process, and industrial automation sectors with 160 locations throughout North America.

As a critical intermediary between over 3,000 suppliers and 15,000 customers, over 70 brand companies, and close to 1,700 employees, FCG's distribution and technical expertise serve an essential function in the movement of mission-critical components to a diverse array of end markets and applications.

FCG has completed more than 60 acquisitions since 2015 and today represents one of the largest and fastest-growing organizations in the industrial distribution and service provider space.

FCG provides a unique atmosphere that facilitates high-level collaborations by connecting like-minded professionals through our technology groups and operating group networks.

Visit our Website: https://flowcontrolgroup.com/

Position Summary:

We are seeking a highly organized and proactive Executive Support & Office Operations Lead to provide direct support to the CEO and manage essential administrative functions for the office.

This role is ideal for someone who thrives in a fast-paced environment and can handle a mix of executive assistance and operational tasks across multiple business units.

Additionally, this role will assist the VP of Marketing with planning and executing the yearly Leadership Conference to ensure a seamless and successful event.

Key Responsibilities:

Executive Support:


* Manage the CEO's calendar, scheduling meetings and appointments.


* Handle travel arrangements, including booking flights, hotels, and transportation.


* Draft and manage correspondence, emails, and documents on behalf of the CEO.


* Prepare reports, presentations, and other materials as needed.


* Assist with special projects, research, and data collection.

Office Administration:


* Oversee general office operations, ensuring a well-organized and efficient workspace.


* Manage office supplies, vendor relationships, and equipment maintenance.


* Handle incoming and outgoing mail, packages, and shipments.


* Maintain organized filing systems for both digital and physical documents.

Brand Business Support:


* Create and print order folders.


* Generate and send purchase orders (POs) for job-related items such as motors, bases, and couplings.


* Process offline POs for special items as needed.


* Follow up with vendors on long lead-time items (2-3 months).


* Assist with vendor setup in P21.


* Handle export license applications.


* Process receiving tasks for the hose and gasket side in P21.


* Scan and File daily shipment folders and packing lists.


* Manage incoming pho...