Executive Assistant

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for an Executive Assistant in Anaheim, CA.

Assists and relieves the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities.

Responsible for administrative duties of the Chief Operations Officer and Medical Director.

Perform a variety of administrative assignments and special projects including but not limited to assistance with preparation for presentations, updates statistic reports and medical protocols.

Interact and coordinate work with all departments (as assigned by Patient Services Administrative Leadership).

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family.

We are proud to offer a range of plans that help protect you in the case of illness or injury including:


* A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 


* Benefits coverage starts after one full month of employment!


* Generous vacation, sick, and holiday benefits!


* Generous 401(k) matching contributions and more!


* To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions: Essential functions encompass the required tasks, duties, and responsibilities performed as part of the job and the reason the job exists.


* Performs administrative duties for the Chief Operations Officer and Medical Director, including but not limited to coordinating meetings and conference calls, preparing agendas and handouts, taking minutes at regularly scheduled meetings, follow-up with all the deliverables making sure all parties in attendance meet their deliverables and catering:


* Preparing/typing correspondence, and creating graphs and reports for executive team.


* Familiarity with AV equipment.


* Oversight and support of ongoing clinician projects.


* Takes care of a wide variety of complex situations and conflicts involving the clerical and administrative function of the Patient Services Department that often cannot be brought to the attention of the executive.


* Handles details of a confidential nature and performs administrative functions based on an understanding of company policy and the executive's views and philosophy.


* Arranges, on own initiative, for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations.


* Practice basic project management functions, including organizing project meetings, attendees, and tasks and following up on open items.


* Maintain Chief Operations Officer and Medical Director calendar and ensures that necessary travel arrangements are m...