Accounting clerk - Mississauga, ON

What will you be Doing?

The Accounting Clerk

Essential Job Duties & Responsibilities


* OPENING PROJECTS :


* on daily basis, use of Smartsheet to download the PIF and related documents, such as the PO, client consulting agreements, and confidentiality agreements


* Review project initiation form (PIF) to ensure information accuracy.

Refer to information files to confirm correct rate and client setup.


* Monitor Shared Mail boxes.


* Send client setup form to new clients via email and update Costpoint with client information


* Determine if credit check is required and submit request to Credit Analyst team


* Input project information into Costpoint, Time & Expense


* Complete customer/vendor forms through email or the customer portal


* Review project agreements for budgets and purchase orders.

Update Costpoint with correct information.


* Maintain client information files, Purchase orders


* Run checks for accuracy of project information


* Address any queries or concerns from clients, project managers and administrative assistants


* Provide project reports from IBM Cognos -CER reports in an excel format on a daily, weekly and monthly basis with respect to new projects


* Update project lists as required by each Business Area


* Update rates, transfer PM projects to another PM, and close projects as necessary


* Daily cash receipt entry


* Weekly cheque deposits


* Monitor Bank of America VISA log for travelers ensuring that transactions, usage, or any other relevant details are being tracked and reviewed as needed


* To work as a team and to provide additional support necessary for the efficiency of the whole accounting department.

What Qualifications do you Need?

This position outline is a general guideline and does not represent all encompassing details.

The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Preferred Requirements and Qualifications

· Educational Requirements:


* High school diploma or equivalent (required).


* Diploma or certificate in Accounting, Finance, or related field (preferred).

Skills:


* Strong attention to detail and proofreading skills.


* Familiarity with cash application processes and financial transactions like AP voucher entry.


* Good experience in Microsoft Office (especially Excel) and accounting software


* Ability to organize and manage multiple tasks and deadlines.

Experience:


* Previous experience in an administrative or accounting role is preferred.


* Experience in handling cash applications and processing payments is a plus.


* Familiarity with proposal reading and basic project management tasks.

Soft Skills:


* Strong written and verbal communication skills.


* Ability to work independently and as part of a team.


* Organizational skills with the ability to prioritize tasks.


* Pr...