HR Operations Specialist

Job Description:

Secretariat Advisors is your source for independent expert advisory services.

Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting.

Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

Due to continued growth, we are seeking a HR Operations Specialist in our Midtown Atlanta headquarters to join our team.

This role will work closely with the Human Resources team and other operations professionals on a variety of tasks and projects as we enter the next phase of company growth

Responsibilities

Onboarding:



* Fully manage new hire onboarding process including, but not limited to welcome phone calls and emails to new employees, coordinating, tracking, collecting all paperwork and assisting employees as needed through the process.


* Manage and audit the I-9, visa, and background check processes for new employees, ensuring compliance.


* Serve as the primary point of contact for new joiners during the onboarding phase, addressing any questions or concerns promptly.


* Facilitate new hire orientation sessions, including scheduling and conducting orientations; outside of regular work hours as needed for international new joiners.


* Partner with the Benefits team to ensure timely enrollment and communication of benefits to new hires.


* Develop and maintain a structured onboarding process by creating and following Standard Operating Procedures (SOP)


* Create and maintain comprehensive onboarding documentation, materials, and resources to streamline and enhance the new joiner integration process.


* Coordinate with local office leadership, operations and other internal teams before new joiners' start date to provide necessary information to ensure a successful first day.


* Set up new hires in the HRIS system (Workday), ensure accurate entry of all necessary information and timely completion of all onboarding steps


* Coordinate travel and logistical arrangements for location-based onboarding/training sessions.

Offboarding:



* Fully manage employee offboarding process including, but not limited to executing offboarding procedures, ensuring all stakeholders are notified, return of company assets, transition of responsibilities and that all necessary paperwork and next steps are completed in a timely manner


* Liaise with Benefits and local internal operations teams to ensure proper benefits termination and visa management.


* Provide clear communication and guidance to employees throughout the offboarding process, addressing any questions or concerns in a timely manner.


* Conduct exit interviews to gather feedback from departing employees and assess the employee experience through surveys and conversations.
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