Executive Team Coordinator II

This position is responsible for working independently for the Delaware Valley SVP, Chief Nurse and Patient Operations Officer by providing support to increase the efficiency and effectiveness of the Executive and the teams they lead.

Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality.

Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices.

Responds to inquiries and independently represents the Executive in managing internal and external customers.

May be responsible for organizational functions such as revision and maintenance of policies and procedures.

Typical duties include maintenance of budget records and developing communications on the Executive's behalf.

May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

Benefits:


* Paid Time Off: Six paid holidays annually and one day of paid volunteer time off.


* Paid Parental Leave: Six weeks of paid leave for new parents at 100% pay.


* Tuition Reimbursement: Up to $5,250 for approved courses.


* Retirement Savings Plan: 403(b) plan with immediate participation and matching contributions; 457(b) program for highly compensated associates.


* Insurance: Basic Life and AD&D Insurance equal to one time annual salary, up to $500,000.


* Disability Coverage: Short- and long-term disability coverage at 60% of salary for non-work-related disabilities.

Position Responsibilities


* Manages Executive priorities in planning, communication and coordination of departmental activities.


* May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers.

This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties.


* Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality.

Ensures that appropriate parties are included in the meetings.

Ensures that attendees know of any pre-meeting work required.

Compiles pre-meeting materials.

Follows up as needed.


* Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well a...