Executive Administrator & Office Manager (Coppell, TX) – Austin Bridge & Road

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies.

With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is looking for a highly motivated, proactive Executive Administrator & Office Manager to support our executive leadership team while ensuring our office runs smoothly and efficiently at our headquarters in Coppell, Texas.

This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will be a self-starter with an unmatched work ethic, capable of recognizing and addressing the needs of the executives and the office without requiring micromanagement.

This individual must approach their role with utmost professionalism and humility, creating a positive and well-functioning workplace.

Responsibilities:

Executive Administration:


* Provide administrative support to executive leadership.


* Manage and coordinate executives’ schedules for optimal time allocation and meeting prioritization.


* Prepare and organize meeting agendas, materials, and follow-up notes.


* Handle confidential information with discretion.


* Draft and edit correspondence, reports, and presentations.


* Assist in planning and coordinating company-wide events and leadership initiatives.

Communication Coordination:


* Assist in preparing and distributing executive communications, such as memos, emails, and presentations.


* Serve as the primary liaison between executives and internal/external stakeholders.


* Work seamlessly with all departments to ensure office-related needs are met.

Process Improvement and Efficiency:


* Continuously assess and enhance office processes to improve productivity and reduce operational costs.

Office Management:


* Oversee day-to-day office operations to maintain a well-organized, efficient, and welcoming environment.


* Manage relationships with office vendors, including supplies, maintenance, and service providers.


* Coordinate office events, team-building activities, and company-wide meetings.


* Coordinate with Corporate Facilities Management for all facility-related issues.


* Ensure facilities and office equipment are adequately maintained and address any issues promptly.


* Monitor and track office expenditures, identifying cost-saving opportunities and ensuring efficient use of resources.


* Prepare and present regular budget reports to executive leadership, highlighting key financial metrics and variances.


* Negotiate contracts with vendors and service providers to secure favorable terms and pricing.

Team Management:


* Supervise and mentor the receptionist, providing cle...