Asst. Front Office Mgr. InterContinental Hotel

Duties and Responsibilities

FINANCIAL RETURNS


* Assist in monitoring and controlling labor costs and expenses, and achieving revenue and profitability goals.


* Assist in maintaining procedures for security of monies, credit and financial transactions, and guest security.  Check billing instructions and guest credit for compliance with hotel credit policy.

PEOPLE


* Assist in managing the day-to-day activities of the Front Office staff.  Schedule employees to ensure proper coverage. 


* Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with Company rules and policies.  Alert management of potentially serious issues.


* Ensure all staff is properly trained on systems, security and cash handling procedures, and service standards and have the tools and equipment needed to effectively carry out their job functions.



* Promote teamwork and quality service through daily communication and coordination with other departments.  Key departmental contacts include Accounting, Revenue Management, Sales and Marketing, Catering, Food and Beverage, Housekeeping, and Maintenance. 



* Interact with outside contacts:
+ Guests – to ensure their total satisfaction
+ Regulatory agencies – regarding safety and emergency matters
+ Other contacts as needed (professional organizations, community groups, local media)

GUEST EXPERIENCE


* Ensure guests receive prompt, professional attention and personal recognition.  Ensure guests are greeted upon arrival.  Respond appropriately to guest complaints.  Implement appropriate service recovery gestures in order to ensure total guest satisfaction. 

RESPONSIBLE BUSINESS


* Schedule and regularly conduct routine inspections of the front office and public areas to ensure the appearance of such areas reflects highly on the hotel, brand, and Company.  Assist in creating and implementing action plans to correct deficiencies.


* Train appropriate staff on procedures for PBX to serve as a central communications point during emergency/crisis situations.


* May serve as “manager on duty” as required.


* Perform other duties as assigned including assisting staff with their job functions during peak periods.

aCCOUNTABILITY

This job is the second in command in Front Office operations in a large full-service, luxury, resort, or major flagship hotel with an extensive range of facilities and services.    Typically supervises front desk agents, and/or bell-persons, doorpersons, reservationists, concierge representatives, PBX, etc.

QUALIFICATIONS AND REQUIREMENTS

Bachelor’s degree in Hotel Management, Business Administration or related field plus two years front office/guest services experience including supervisory experience, or an equivalent combination of education and experience.   Must speak fluent English.  Other languages preferred.

This job requires ability to ...