Office Administrator

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The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office.  They will also partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:


* Shares responsibility of being a welcoming point of contact for all visitors and employees at the front 


* Maintains office efficiency desk.

Must display a customer first approach to all tasks.by coordinating day-to-day operations.

Schedules and prepares internal and building conference rooms as requested.

Arrange for transportation as requested.


* Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day.

 Ensure fax and voicemails are distributed on a timely basis. 


* Assist in day-to-day mailroom operations.


* Be central point of contact to annually update all Business Continuity and emergency plans for each site.

Act as a site lead for the facilities team. 


* Track the storage of all electronic and physical records (both onsite and offsite).


* Monitor all security access for employees and visitors.

Enforce security procedures.


* Manage parking administration for office employees and visitors.


* Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc. 


* Participate in social committee.

Available to support occasional after-hours events.


* Maintain your onsite office presence 5 days per week, Monday – Friday.


* Provide administrative support including production of memos, reports, and presentations. 


* Serves as one of the fire marshals/floor wardens assigned to the office.


* Recommend changes to procedures to improve operations within the office. 


* In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:


* Proficient in use of Microsoft Suite.


* Phone Operator handling procedures.


*  Mailroom procedures.

Experience:


* Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.


* Strong multitasking and organizational skills.


* 5 years’ experience in an administrative role supporting office leadership or 5 year's experience in an office environment.


* Excellent communication skills.


* Detail oriented.

#LI-Onsite

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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.  We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program