Data Entry Specialist

SUMMARY:  

The Data Entry Specialist works on computers, entering information for processing of legal request for records, evidence and/or subpoenas.

In many cases, this work may be repetitive, but accuracy is essential as this data is often essential for the day-to-day operations of a company.

Must be able to perform comfortably in a fast-paced, goal-oriented work environment.

Will provide support to managers, expeditors and billing department to ensure accuracy of data and database management. 

 

Essential Functions: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


* Creation and maintenance of custom client questions through Crystal Reports.


* Oversee the delivery of notices to all counsel of record by Fax or FedEx.


* Create legal documents required by client orders, includes Custodian letters, Certifications, Affidavits, and notices.


* Manage intake, review and data entry on client orders received by fax, email or phone.


* Complete research queue.


* Document MTQ/Rule 11.


* Safeguards confidentiality medical records and complies with all local, state, and federal laws pertaining to medical records.

Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.


* Any other duties as assigned.

 

COMPETENCIES, SKILLS AND ABILITIES


* Must be a positive team player and be able to communicate with team members.


* Demonstrates a strong attitude with the ability to adjust to changing priorities.


* Strong attention to details, efficient and highly organized.


* Ability to multi-task.


* Proficient in (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows).


* Utilize hardware (Fax Machine, Copy Machine and Scanners).


* Flexible schedule and available to work occasional overtime as required.


* Ability to work with deadlines and work well under pressure.


* Works well independently and with other department members.


* Accepts direction well.


* Excellent attendance and punctuality.


* Familiarity with subpoenas, written depositions and affidavits a plus.


* Must have ability to communicate effectively, both verbally and in writing.


* Ability to think quickly and logically to ensure expedient response to customer inquiries.

 

 

EDUCATION / EXPERIENCE



* High school diploma or equivalent required.


* Legal terminology preferred.


* Constantly strives to achieve excellence in day-to-day operations of respective department.


* Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.


* Team player approach.

 

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

 

LANGUAGE SKILLS

Ability to effectively present information and respond to ques...