Executive Administrative Assistant

Become an integral part of Commerical & Ivestment Banking Strategy team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant within the Commercial & Investment Banking Strategy team, you will be expected to navigate the firm with ease, demonstrating strong organizational and time management skills.

Your polished interpersonal and communication skills will be essential in your daily interactions with various executive level internal clients across different lines of business.

High levels of professionalism and discretion are required, along with the ability to deliver flawless work output.

You will often need to exercise discretion and good judgment, adapting procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Additionally, your role will involve supporting various projects and initiatives, contributing to the enhancement of the department's operational efficiency.

Job responsibilities:


* Manage Heavy calendar management.


* Schedule internal/external meetings.


* Coordinate conference room calls and disseminate all logistics to meeting attendees.


* Manage requests for printing and binding of materials.


* Organize, gather and enter details for town halls, off-sites, team activities and cross-team collaborations.


* Manage high volume emails, monitor requests and respond in a timely and professional manner.


* Assist with work overflow and special projects.


* Answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.


* Coordinate international/domestic travel arrangements .


* Compile and submit expense reports in a timely manner.

Ensure company policies are followed and items are processed within provided guidelines.


* Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.

Required qualifications, capabilities, and skills:


* At least five years of administrative experience


* Proven experience supporting multiple people


* Strong interpersonal, written, and oral communication skills


* Enthusiastic, self-motivated, calm and effective when working under pressure


* Extremely organized and detail-oriented with strong commitment to accuracy


* Handle regular activities without prompting, and advice in advance of issues or delays


* Exercise independent judgment in a variety of situations


* Partner with the assistants team to ensure continuity of coverage for their respective coverage teams


* Motivated by a collaborative environment and willing to go the extra mile


* Strong proficiency in Microsoft Office...