Real Estate Lease Administrator

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Job Description

Job Summary

Responsible for managing rent payments and overseeing the accurate and timely reconciliation of lease invoices.

This role involves processing rent payments, reviewing and reconciling lease-related invoices, and ensuring compliance with lease terms.

The administrator will collaborate with tenants, landlords, and internal teams to resolve billing discrepancies, maintain detailed financial records, and provide regular reports on billing status and lease expenses.

Strong attention to detail, excellent communication skills, and a thorough understanding of real estate lease agreements are essential for this role.

Job Responsibilities


* Process and code invoices for payment as per the approval guidelines established by Accounting


* Review and dispute where necessary annual tenant reconciliation billings for RE taxes, operating expenses, tenant improvement reimbursement, collection of security deposits, etc.


* Correspond with Landlords and Tenants and serve as a liaison when necessary to coordinate/resolve functional business issues and adhere to the terms of the lease


* Maintenance of lease files, and update and maintain the real estate database


* Process monthly rents, CPI increases and other rent adjustments for payment in compliance with the Lease including export to ERP system


* Serves as the primary point of contact for ensuring lease administration and transaction management required by Stewart are met, which includes ensuring rents are paid and all leasing activities are in accordance with policies and guidelines


* Performs a range of assignments and may lead projects within own discipline


* Applies working knowledge of business and best practices gained through understanding of key business drivers and recognition of how own area integrates within organization


* Works within broad guidelines and polices to accomplish objectives and goals


* Solves moderately complex to complex problems and analyzes possible solutions using technical experience, judgement and precedents


* Explains complex and/or sensitive information in a straightforward manner


* Acts as a resource for colleagues, pro...