Executive Administrative Assistant

Why Join Us?


* Work in a fast-paced, innovative environment at a leading technical company.


* Gain exposure to executive operations and leadership support.


* Opportunity for career growth and professional development.

If you are a highly organized, adaptable, and tech-savvy administrative professional looking to support an executive team in a dynamic setting, we'd love to hear from you!

Coherent Corp, a global leader in optical technology and solutions, is seeking a highly organized and detail-oriented Senior Assistant Administrator to provide critical support to the Executive Administrator (EA) to the CEO.

This position plays a key role in ensuring seamless operations during the EA's absences due to travel and offers ongoing assistance with day-to-day administrative tasks that support the office of the CEO.

The successful candidate will be proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.

This position supports the Company's executive function, and requires candidates with a bias toward achieving results, responsiveness to a dynamic and ever-changing set of priorities and goals, and the resilience to manage day-to-day tasks in a face-paced environment.

The ideal candidate will have exceptional organizational and time-management skills, a demonstrable history of exercising sound judgement and decision-making competence, a high level of professionalism and discretion, and the ability to achieve results in an environment of competing priorities.

Primary Duties & Responsibilities

Under the general direction of the EA, this position will be responsible for the tasks and deliverables set forth below:

Executive Support Assistance:


* Provide comprehensive administrative support to the Chief of Staff, including travel arrangements, expense reporting, and day-to-day administrative tasks, coordinating all efforts and objectives with guidance from the EA to the CEO.


* Organize corporate events and projects, including venue search, negotiations, catering, communications and invitations, and post-event activities.


* Handle confidential information with the utmost discretion and professionalism

Office & Travel Coordination:


* Working under the general direction of the EA, make travel arrangements for the Chief of Staff and Board Members, including booking flights, accommodations, and ground transportation.


* Prepare and ensure timely submission of expense reports for Board Members.


* Proactively address time-sensitive requests related to travel.

Communication & Liaison Responsibilities:


* Act as the primary point of contact for internal and external stakeholders in the absence of the EA.


* Ensure communications from the Executive Office are clear and professional by overseeing the drafting, editing, and finalizing correspondence, emails, and business communications


* Track and ensure timely follow-up on key action items from assigned projects.

General Administr...