Program Associate, Public Affairs

Program Associate, Public Affairs

Department / Supervisor

Public Affairs (10) / Director, Content Strategy, Writer

FLSA Status

Non-Exempt

Purpose of Position

To provide administrative support, oversee departmental functions, and support the Public Affairs department’s activities.

Essential Duties of Position


* Creates (on almost a daily basis) digital and social media assets, including graphics and short videos


* Manages and monitors social media platforms and proposes strategy and tactics for increasing engagement


* Distributes daily clips to staff and membership through Meltwater


* Distributes press releases and manages media lists through Cision


* Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public


* Supports department in communications and scheduling with constituents, including member company public affairs and communications staff, public affairs working groups, and general membership


* Provides administrative support and assistance to department head, including expense report preparation


* Serves as a liaison with all AdvaMed departments to ensure internal information flow and collaboration


* Manages and updates working groups database and email lists for department, including keeping Nimble/Salesforce current


* Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics


* Provides administrative support for Board and CEO-level meetings


* Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices


* Supports the development of materials for briefings and advocacy


* Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including departmental weekly reports, briefing materials, correspondence, meeting announcements, agendas, minutes, and comments


* Completes special projects, as assigned

Knowledge, Skills, and Abilities


* Proactive creativity in using our social media platforms and website to grow awareness of AdvaMed and our industry is essential to this role


* Advanced proficiency with the following software is essential: Canva, Adobe, PowerPoint, Photoshop


* Since this is a news-cycle driven role in a fast-moving department, interest in staying informed and up to date on industry, health care, and political news is a must


* Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality


* Ability to understand and execute complex verbal and/or written directions


* Effective verbal communication, written communication, proofreading, and presentation skills


* Ability to understand, interpret, develop, and communicate company policies and procedures


* Ability to work indepen...