Administrative Assistant

Administrative Assistant - Phoenix, Arizona

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Building Science Solutions team in Phoenix, Arizona.

This is a fantastic opportunity to grow a versatile career in the Building Science Solutions - Building & Construction group!

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions.

Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Intertek's Building Science Solutions (BSS) group is primarily focused on building enclosure consulting, commissioning, and field performance testing for new construction and retrofit projects.

What are we looking for?

The Administrative Assistantis responsible for providing administrative support to the Phoenix, AZ office.

Schedule: Monday - Friday

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What You'll Do:


* Generate, proof and finalize project deliverables


* Database entry and maintenance in iConnect and Oasis


* Assist with updating and maintaining resumes and project profiles


* Prepare invoicing for review by Project Managers


* Review, edit and process technical reports


* Provide back-up support for other department administrative staff


* Perform other responsibilities, as assigned


* Follow and enforce safety requirements and company policies


* Maintain brand identity in accordance with department and corporate requirements


* Edit, proofread and finalize proposals - meeting deadlines


* Perform data entry maintenance in CRM and iConnect


* Assist in maintaining, reviewing, editing, updating and inventorying resumes and project profile sheets


* Review/edit PowerPoint presentations


* Perform training for co-workers/new employees


* Create organized billing from spreadsheet data


* Grow client relationships through positive interactions


* Assist in the proofreading and finalization of reports


* Assist with client visits / industry events as needed


* Assist with other department and administrative tasks as requested

Minimum Requirements and Qualifications:


* High School Diploma or GED Equivalent


* 3+ years direct experience with customer interaction and billing


* Willing and able to work overtime and/or flexible hours, as n...