Executive Assistant I - Disease Control

The County of Riverside's Department of Riverside University Health System - Public Health seeks a regular Executive Assistant I to join their Disease Control team.

The ideal candidate will have good interpersonal and customer service skills, good time management skills, and the ability to handle multiple priority tasks.

Under general supervision, the incumbent will be responsible for providing administrative support to the Branch Chief, scheduling meetings, making travel arrangements, taking minutes, typing a variety of documents (e.g.

procedures, reports, power point presentations), assisting with busy phones; performing a wide variety of secretarial, administrative, and clerical duties in support of a management level position, serving as a recording secretary to a small board, commission, committee, or similar entity, and performing other related duties as required.

This position is located in Riverside.
Candidates who have professional knowledge of/experience with the following are highly desired:


* Medical terminology


* Excel spreadsheets


* Power point Presentations

This position has a 9/80 schedule: 7:30am - 5:00pm, with every other Friday off.
The Executive Assistant I is distinguished of the Executive Assistant II, in that the latter provides secretarial support to an Assistant Director, Deputy Director, or Division Chief, or serves as a recording secretary to a large/complex board, commission, committee or similar hearing body.

The Executive Assistant I is not a natural progression underfill for the class of Executive Assistant II.

Advancement to the next level is obtained by competitive selection through an open recruitment.

Meet the team! RUHS-PH Website •Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

•Compile and summarize information, data, and figures for reports.

•May lead subordinate staff in routine clerical assignments.

•May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.Education: Graduation from high school or attainment of a satisfactory score on a G.E.D.

test may be required.

Experience: Three years of broad and varied clerical experience.

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