Physician Admin Assistant - Neurology (Full Time, Day shift)

Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed.

Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

 

Job Specific Duties


* Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.

Takes messages as needed. 


* Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships. 


* Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours. 


* Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc.

are included. 


* Coordinates and schedules surgeries, procedures, and diagnostic testing for patients.

Obtains authorizations and follow-up on pending requests in order to meet patient needs. 


* Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.


* Prepares medical reports and/or documents for Leader's or Physician's approval. 


* Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc. 


* Acts as liaison between employees, agencies, and other physician practices. 


* Orders medical and office supplies.

Responsible for equipment and repairs. 


* Processes all travel applications and makes travel arrangements including hotel reservations. 


* Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries. 


* Prepares PowerPoint presentations for meetings and forums.

Prepares and maintains medical records and documents such as abstracts and medical case histories. 

 

 
 

Minimum Job Requirements


* 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities


* High school education or equivalent preferred.


* 2 years of administrative experience and/or physician office experience preferred.


* Bilingual: English/Spanish highly preferred.


* Knowledge of grammar, punctuation, spelling, and business related writing skills.


* Knowledge of medical terminology.


* Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.


* Able to organize and compose general business communication for review and signature.


* Ability to represent department/function in a professional, courteous, and efficient manner