Production Specialist I

SUMMARY:

The Production Specialist is responsible for preparing medical, billing and other business records for use in civil litigation.

This process includes but is not limited to quality control, electronic document processing, organization and tabbing of hospital records, scanning and archiving records, printing and binding records.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 •        Maintain the company database by confirming client profile information, patient demographics, order scopes, required authorizations, tracking steps, and notes entry.
•        Use the database and other tools to oversee assigned workload and backlog. 
•       Receiving and notating incoming records, both in physical and digital format.
•        Extract record files from media (CD, DVD, USB, hard-drive, etc.) and archiving.
•        Provide clients with records, via FTP delivery, printing and shipping hard copies, and/or scanning and publishing digital records to online repository.
•        Verify records against patient information, client requirements, record type, and dates of service.
•        Provide the billing department with complete information to bill clients with minimal errors.
•        Produce records according to client preference, via scanning, bates labeling, tabbing, bookmarking and applying OCR.
•        Process and manipulate PDF documents through Adobe Acrobat, via rearranging of pages, editing, extracting, inserting, masking, bates stamping, printing, etc.
•        Verify and perform quality control of all records, before digital or hard copy distribution.
•        Archive record files on company network shared drives and database software.
•        May sort and process incoming and outgoing mail.
•        Assist supervisor with clean-up and organization of the production area and help with ensuring all production supplies are fully stocked when necessary.
•        Safeguards confidentiality of medical records and complies with all local, state, and federal laws pertaining to medical records.

Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
•       Other duties as assigned.

EDUCATION / EXPERIENCE:
•    High school diploma or equivalent required.
•    Adheres to compliance policies.
•    Constantly strives to achieve excellence in day-to-day operations of respective department.
•    Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
•    Team player approach.
•    Experience working in a multi-function, multi-geography environment preferred.

SUPERVISORY RESPONSIBILITIES:  
The Production Specialist has no supervisory responsibi...