Administrative Assistant I

Job Description:

This position is responsible for providing administrative support to a department or subset of department supporting leadership roles.

In addition to general administrative tasks, responsibilities may include managing projects, preparing and editing presentations and spreadsheets, generating and distributing reports, maintaining business information, time and expense reports, and acting as the group contact.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:


* Job functions will vary depending on the unique role of the department and roles being supported.

Essential functions may include but need not be limited to:
+ Performing general administrative tasks such as handling mail, filing, time entry, travel arrangements, expense reimbursement, and fielding calls.
+ Establishing and maintaining office files, arranging reservations, and arranging meeting rooms as required.
+ Assisting with meetings including set up and clean up, for the entire organization.
+ Compiling information from various sources and utilizes the information for uses such as generating reports.
+ Auditing and maintaining various reports specific to the entities by checking for errors, inconsistencies, or discrepancies; makes corrections
+ and notifies appropriate personnel of any modifications.
+ Updating and maintaining pertinent business information.
+ Drafting and typing correspondence and/or presentations to be sent to internal and/or external contacts.
+ Assisting with a variety of scheduled and unscheduled projects at any given time within the entities.
+ May provide back-up support for other administrative associates
+ Assisting and supporting entity management in preparing for meetings.
+ Maintaining and promoting a positive and professional working relationship.
+ Developing administrative leading practices, including process improvements for better workflow and support.
+ Participating in other projects or duties, such as consolidating and reporting for the budget.
+ Able to lift twenty-five pounds.

SUPERVISORY RESPONSIBILITIES:


* N/A

KNOWLEDGE, SKILLS AND ABILITIES:


* Proficiency using Microsoft Office applications (Word, Excel, PowerPoint)



* Proficiency in SharePoint



* Demonstrated ability to take initiative



* Analytical skills



* Able to resolve issues quickly and efficiently



* Able to work as part of a diverse team; strong interactive people skills within various levels of management and staff



* Able to handle confidential/sensitive information discretely.



* Detail-oriented with strong follow-up skills.



* Must possess strong organizational/communication skills.



* Excellent grammar, writing, proofreading and editing skills.



* Able to represent a positive and professional image.



* Must manage time and priorities effectivel...