Administrative Assistant

At Johnson & Johnson,we believe health is everything.

Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.

Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Learn more at https://www.jnj.com/.

DE&I Statement
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day.

Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world.

Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.
We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve.

Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

We are searching for the best talent for Administrative Assistant to be in São Paulo, Brazil.

Purpose:

Provide a consistent support to the Regional Directors and levels above to assure a great and efficient support for all administrative requests, such as:

• Agenda management (PG 41 and levels above).
• Support with the systems requests: Iris, AskGs, Workday (PG 41 and levels above).
• Coordinate meetings and events, internal and external such as: send the invite, choose the venue, book the room, order the equipment, food and all arrangement required, including book the hotel to the attendees, organize ground transportation, greet visitors, etc...
• Make travel arrangements: issue the ticket through the Concur system or internal travel agency, book the hotel, set up the ground transportation and fill out the subscription or travel information if needed.
• Prepare expense reports through Concur system in accordance with local policies and follow-up the approvals.
• Supervises and coordinate overall administrative activities and ordering office supplies.
• Open requests in order to pay vendors and process the invoice (this activity will be in charge of Hub Admin Service from 2024 onwards).

Required Business & Leadership Competencies

• Organizational Skills: Demonstrate discipline, organization and positive "can do" attitude to provide efficient deliveries.
• Communication Skills: Effective communication in writing and verbally (Portuguese/English or Spanish/English) to internal and external stakeholders.
• Interpersonal & Collaborative Skills: Interact with colleagues, clients, and stakeholders professionally, maintaining a p...