Payroll Specialist

Title: Payroll Specialist Department: HR

Bargaining Unit: NBU Grade: N/A

Position Type: Non-Exempt Hours: 40

Position Summary

The Payroll Specialist assists in performing payroll functions in accordance with the Company guidelines and legislative requirements.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities


* Assists in ensuring accurate payroll processing by collecting, validating, and organizing Company and, employee data.


* Assists with audits and verifies payroll related data including new hires, terminated employees, changes to employee personal information, and employee pay or status changes.


* Assists in verifying timesheet completeness and calculations; ensures appropriate approvals have been administered and special pay codes have been applied accurately.


* Reviews and enters union employee deductions in accordance with state and Collective Bargaining Agreement rules.


* Assists with miscellaneous audit requests


* Assists with triage of the payroll email box and responds to payroll related questions and resolves issues.


* Prepares and reconciles union dues including payments to unions.


* Provides standard and ad-hoc reporting as needed.


* Assists with state and federal compliance reporting.


* Handles various payroll related duties.


* Performs other duties as assigned.

Minimum Qualifications


* High school diploma of GED


* 2+ years of Workday Payroll processing experience


* 2+ years of related experience.


* Working knowledge of payroll systems and standard payroll processing practices.


* Demonstrated attention to detail and ability to meet deadlines.


* Strong organizational skills


* Computer proficiency including MS Office tools and applications.

Preferred Qualifications


* Associates degree, or equivalent combination of education and experience.


* Thorough knowledge of federal, state, and local regulations and compliance requirements related to employee pay.



*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job.

Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort


* Prolonged periods of sitting at a desk and working on a computer.


* Must be able to lift 15 pounds at times.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.

The policy regarding requests for reasonable accommodation applies to all aspects of employment, incl...