Parts Coordinator

Primary Responsibility :

The Parts Coordinator is responsible for the full cycle of parts services from ordering, distribution, invoice reconciliation, coordination with accounts payable, and completion of all related paperwork.

What You'll Do :

• Look up and order all parts requested by plant maintenance technicians using approved vendors to provide the fastest delivery in the most cost-effective manner.
• Prepare requisitions for stock parts replacement and send out requests for quotation to parts suppliers.

Give completed parts quotes to Maintenance Manager for review and approval.
• Mark all incoming parts with the proper job or ticket number and place parts in the proper location for staging.

Include a copy of the order sheet with the parts.
• Receive stock materials and place them in the designated storeroom location.

Maintain an accurate storeroom inventory by performing daily cycle counts.
• Maintain an accurate record of all parts ordered and frequently contact suppliers to expedite parts that are delayed.
• Learn EMPAC and PM CMMS system software.
• Ensure compliance with storeroom and company policies, including 5S principles.
• Perform other duties based upon business needs.

What Experience and Education You Need :

• High School diploma or equivalent.
• 1-5 years' experience working in the manufacturing industry.

What Could Set You Apart :

• Ability to work any shift assigned with potential overtime required.
• Outstanding customer service skills.
• Exceptional oral and written communication skills with numerical ability to do metric units conversions.
• Professional telephone manners.
• Excellent inter-company relations.
• Ability to maintain professionalism during periods of high volume and stress.
• Ability to work with suppliers, service technicians and management personnel.
• General administrative and basic computer skills including internet usage and Microsoft Office Suite.

Physical Requirements :

• The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job
• Requires the ability to sit for long periods of time, with frequent interruptions
• Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
• Requires manual dexterity with normal hand and finger movements for typical office work
• Talking, hearing, and seeing are important elements of completing assigned tasks
• May require travel by automobile and airplane
• May require visiting facility operations in temperatures at or below freezing
• May carry loads related to travel and occasionally lifts, carries, positions, or moves objects weighing up to 20 pounds
• Requires the use of various electronic tools
• Occasionally works evenings or weekends in order to comp...