Facilities Specialist

Facilities Specialist

This role can be Virtual/Remote and located anywhere in the United States.

However, candidates local to MSP will be hybrid work arrangement at our Arden Hills, MN corporate office each week.

Land O'Lakes is hiring a Facilities Specialist.

In this role, you will be responsible for leading and coordinating facilities management initiatives for Land O'Lakes leased and owned properties to ensure compliance with company policies and guidelines.

You will also provide project management support, operational administrative and analytical support while balancing multiple high-visibility priorities, time sensitive requests and projects.

This position liaises with local site contacts, property owners, vendors, local authorities and maintenance technicians.

Relationship management and the ability to communicate across the entire organization is also critical to success.

Key Responsibilities include:


* Source and manage service contracts appropriate to facility maintenance needs, including coordination of contract/bid specifications, bidding process, and contract administration.


* Manage contractors/contracts, collaborate with procurement and the business by vendor, type of work, documented certificate of insurance and documented ISN certification.


* For leased properties across the enterprise, ensure the building maintenance requirements outlined in lease documents are being followed and with industry best practices and Audit Common Area Maintenance (CAM) reconciliations ensuring accuracy by landlord.


* Plan, budget, and schedule preventative, predictive and reactive maintenance work (at LOL sites) including estimates on equipment, labor, materials and other related costs ensuring work is being completed by ISN certified contractors.


* Oversees work by contractors and technicians ensuring quality work, timely completion and validating accurate invoicing for payment.


* In support of Risk management, coordinate completion of risk reduction reports with the site managers.

Partner with Risk management and assist the local managers on the insurance audits.


* In support of EH&S, administer emergency preparedness efforts and business continuity planning.


* Manage vacant properties and properties that we own and lease to others


* Ability to travel up to 25% of the time

Education and Experience:


* Bachelor's degree required along with a minimum of 5+ years work experience in corporate real estate and/or facilities management


* Understanding of building systems, HVAC, electrical, structural, building envelope, security, janitorial, grounds maintenance, pest control.


* Demonstrated proficiency with Microsoft Excel, PowerPoint, and Word


* Designation in Certified Facility Manager (CFM) or Facility Management Administrator (FMA) desired.

Competencies and other skills:


* Ability to read and understand blueprints


* Able to work independently and take ownership of work
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