Industrial Services Admin

HPC-Industrial, powered by Clean Harbors, is looking foran Industrial Services Administrator to join their safety conscious team in Port Arthur TX! The Industrial Services Administrator will be responsible to provide administrative and clerical services to ensure effective and efficient area operations, including responsibility for general clerical, receptionist, and project-based work.
WORKING ENVIRONMENT: Plant/Office Environment

LOCATION OF WORK: Various Customer Location Across the US



*

*

*GREAT PAY & BENEFITS

*

*

*

Oil & Gas Industry (terminology) a plus!

Why work for HPC-Industrial?


* Health & Safety is our #1 priority & we live it 3-6-5!


* Competitive wages


* Opportunities for growth and development for all the stages of your career


* Positive & safe work environments

Responsibilities

Key Responsibilities:


* Answer telephones and transfer to appropriate staff member, meet and greet clients and visitors, open sort and distribute incoming correspondence, including faxes and email.


* Construct/complete/input documents for area manager/operations manager/field supervisor/field administrator.


* Purchase order creation for the branch as instructed by the area manager.


* Vouchering of vendor invoices on a timely basis and submittal of batches to corporate AP for processing


* Reconciling vendor statements to verify invoices received and payment, resolves issues with vendors regarding invoice discrepancies, payment terms, late payment, etc.


* Assist with onboarding processes within the branch, assist with completion of new hire forms, data entry into WIN/Peoplesoft


* Completion of data entry in WIN and other systems related to equipment/personnel certifications, trip and dispatch reports, IFTA, logbooks.


* Employee time entry


* Purchase supplies as it relates to office equipment and general supply needs.


* P-card entry and reconciliation


* Work with area admin staff to ensure the accurate payment of owner operators, verifying/reconciling owner operator statements.


* Provide necessary documentation/calculations/support to owner operators.


* Provide feedback to Field Admin, Area Managers, and the billing group regarding improvements to data entry and the owner operator payment process.


* Investigate and communicate discrepancies in the owner operator payables.

Qualifications

What does it take to work for HPC-Industrial?


* High School Diploma or equivalent


* Team Player


* Time Management


* Organizational Skills and Accuracy


* Developing Effective Reports


* Confidential, Dependable and Honest


* Good communicator


* Ability to adapt to change


* Competent in Microsoft Word/Excel

About HPC-Industrial:

HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning & environmental services company in North America supporting the upstream, downstream, & utility sectors.

HPC-Industrial offers an exceptiona...