Project Coordinator Const/Design (Full Time, Day shift)

Job Summary

Supports Project Managers in gathering and preparing information and resources to help execute and implement proposed or approved projects.

Key duties and responsibilities include creating and maintaining budgets, work schedules, and organizing and participating in stakeholder meetings and ensuring scope, quality, and deadlines for projects are met.

Provides support to the team in planning, development, and implementation of different projects and initiatives.

Develops and maintains construction project metrics and schedules.

Assists with creation and coordination of construction team meetings.

Assists with the preparation and processing of project PO requisitions and invoices review and approval processing.

Provides clerical and administrative support functions to project management team members and other staff as assigned.

Job Specific Duties


* Facilitates the planning, organization, and activities of the department to ensure efficient/effective workflow.

Evaluates situations and searches for ways of improving methods and cost efficient.


* Assists Project Manager with the planning, design, and execution of multiple construction & renovation projects to meet program requirements, budget, safety, & time constraints.

Prepares project management PICRA plans for all assigned projects.

Completes daily construction site inspection reports and checks project ICRA requirements for deficiencies.


* Partners with key stakeholders and other leaders to optimize and successfully execute operating calendar events.

Responsible for upkeep of all operating calendar activities including scheduling, assignments, and coordination of events.


* Provides transcription and word processing support including screening, translation assistance, composing, typing, editing, proofreading & preparing responses to correspondence.


* Responsible to set up, update, and maintain department databases.


* Assists in coordinating projects with all impacted NCHS stakeholders and provides on-going project communication to appropriate parties about the project’s impact and status.

Assists in the preparation of weekly IOI reports, weekly project progress reports and monthly project board presentation reports.


* Develops move/equipment management plans and the implementation.


* Collaborates with PM team to manage the procurement process required by the project and participates in contract negotiations resulting in Request for Proposal process and the ultimate selection of project vendors.


* Obtains all required hospital approvals (e.g., legal and management) and submits required documentation to the appropriate departments for purchase order issuance.


* Assists and ensures documented project information is accurate in a timely manner; ensures project files and electronic records are current, complete, and accurate.


* Helps the Project Manager ensure compliance with AHCA, ADA, NFPA, OSHA and local building codes.

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