Program Administrator, Meetings & Events - Remote - Nationwide

Remote, Nationwide - Seeking Program Administrator, Meetings & Events

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives.

We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

Join the Vituity Team.

At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose.

We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities.

We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year.

With Vituity, if you ever need to move, you can take your job with you.

The Opportunity


* Act as meetings and events liaison for assigned programs.

Collaborate with stakeholders and project team members to plan and contribute to the development and execution of all related activities.


* Develop and execute detailed program/project plans, monitoring specific tasks and tracking deliverables towards deadlines.


* Coordinate meeting invite list, categorizing invitees based on their roles, relevance to the meeting, and levels of participation required.


* Monitor and maintain meeting invite list, continuously updating, adjusting, and reporting out to stakeholders as needed.


* Coordinate logistics for assigned activities, programs and meetings, including setup, coordination of materials, production, and onsite support.


* Facilitate room blocks and support the administration of room reservations, changes, cancellations, and billing instructions as the liaison between the hotel, program managers, and attendees.


* Support the planning, coordination, and logistical execution of wellness and engagement-related activities at Partnership-level meetings.


* Partner with other teams and workgroups on continuously improving processes and activities cross-functionally to create optimal experiences for attendees within policy and operating standards.


* Identify and support ways to streamline meetings and events operations, processes, communications, and technology across all programs.


* Coordinate the distribution of meeting documents across all appropriate communication platforms including the Meetings Highlights page.


* Reconcile post-meeting invoices, including department allocations, chargebacks, and physician payroll deductions.


* Reconcile post-meeting attendance reports and data.


* Project coordination as directed, monitoring specific tasks, and tracking pr...