Cost Control Administrator

Desired Previous Job Experience



* Customer focused administrative support experience


* Proven experience supporting multiple managers


* 1-2 years' experience in a Cost Control & Capital Administrative Support

Minimum Position Qualifications:


* Excellent communication skills


* Proven typing, filing and professional phone skills


* Proficient in Excel, Word, Outlook and PowerPoint


* Ability to learn new computer software/programs


* Self-motivated, able to organize, prioritize, plan and meet multiple deadlines


* Strong independent decision making skills and good judgment


* Ability to think outside the box to resolve issues


* Demonstrated dependability and professional approach


* Ability to gain the support of others to achieve the appropriate outcome


* A high degree of confidentiality is required

Essential Job Functions:



* Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.


* Oversee Direct Buy ordering and tracking process and escalate issues to project manager.


* Bid package preparation, bid process coordination and bid analysis


* Ensure and assemble documentation for contracts (i.e.

insurance certificate, etc.) and assist with contract administration.


* Maintain the Standard Estimating-Ordering Guide and document requested revisions


* Set up and maintain core project information, primarily through the use of our Construction Project Management System.


* Maintain the Standard Estimating-Ordering Guide and document requested revisions


* Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required


* Assist project managers with confirming project closeout responsibilities are completed


* Champion new systems/software implementations by introducing and providing training for the department


* Transcribe and/or compose letters, memos, punch lists and reports, as required


* Collect, organize and analyze data from various reporting system (i.e.

construction management system and cost control system) and providerecommendations to the appropriate manager.


* Run reports as needed from various applications (project management system, cost control system, etc.) for management's review.


* Coordinate with various other departments to ensure our standards are current and provide documentation as requested


* Support the asset transfer and retirement (PAS) processat assets completion.


* Support the Capital Appropriation submittal, approval and tracking process


* Research billing discrepancies, as required


* Submit and process local check requests


* Process department mail and distribute accordingly


* Order supplies and support office equipment, as required


* Must be able to perform the essential functions of this position with or wit...