Executive Assistant - Operational Excellence

Shape Your World

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress.

The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.

About the Role

We have an exceptional opportunity for a well-rounded Executive Assistant to provide direct high level executive administrative support to the Vice President - Operational Excellence and the respective lead team which includes seven global directors, as well as broader team members.

In this role, you will promptly learn to understand the business needs and strategic direction and will utilise your diverse administration skills by:


* Exercising judgement in the performance of duties under a high degree of autonomy.


* Providing accurate data/reports/presentations to meet tight and at times, competing deadlines.


* Liaising with geographically dispersed managers ensuring issues are resolved quickly and satisfactorily, requiring clear thinking of alternatives, and confident decision-making ability.


* Managing and coordinating calendars, documentation and logistics including travel arrangements for the executives and other designated Alcoa leaders.


* Supporting and facilitating with VP and Executive visits and organising key events such as workshops and forums for the teams and broader functions.


* Collating information to produce monthly and quarterly reports, presentation material and statistical data.


* Coordinating and facilitating lead team meetings involving setting the agenda, pre-reading resources, noting discussions and tracking action items.


* Undertaking a range of projects and activities that will optimise administrative processes and further build on your capability development.

What’s on offer?


* An attractive remuneration package that recognises the skills and experience you will bring to the team.


* A yearly performance bonus to reward your contributions.


* Enjoy additional time off with a monthly leisure day every 4-week period.


* Career development opportunities with further training and education assistance.


* Enjoy 16 weeks paid primary parental leave and 3 three weeks for secondary carers.


* Access to the Alcoa Live Well program with a selection of health & wellbeing discount offers to help you live your best life!

What you can bring to the role


* Demonstrated experience providing high level executive support within a similar role and industry.


* Expert level of business professional communication both written and verbal.


* A positive work approach with an ability to remain calm and collected during pressured situations.


* A commitment to maintaining confidentiality and protecting confidential information.


* You are resilient, a self-starter, a sound listener and respond with empathy whilst seeking to contribute towards creating a safe and respectful workplace.


* Qualifications in Business or any certif...