PROJECT COORDINATOR

General Description

The Project Coordinator (Administrator & Analyst) position is responsible for providing general project support for one or more project teams, program or business line managers, to include project tracking, project reporting, contract deliverables, invoicing, and other project related tasks.
Essential Roles and Responsibilities:



* Process accounts payable & subcontractor Invoices.

Collection & audit associated lien release.


* Set-up and maintain project files.


* Work with project staff to always keep information current.


* Track subcontractors and sub-tiers including insurance certificates, business licenses, federal forms, contract documents.


* Track, audit, and process certified payroll submission compliance with federal and client requirements.


* Work with subcontractors to correct any issues.


* Process new hires, field, and office, as per company policies and assist with arrangement of physicals and drug testing appointments.


* Input timesheets and expense reports as needed to support the field team.


* Assist with estimating and proposal efforts, as needed.


* Assist with pre-construction plans, as needed.


* Perform general filing, mail processing and administrative duties.


* Look for ways to improve and promote quality and monitor own work to ensure quality is met.


* Perform general clerical duties as needed to support the team including, but not limited to, ordering supplies, answering telephone inquiries, taking messages, filing, scanning, and photocopying.


* Assist PM using established procedures for project invoicing (Accounts Receivable).


* Provide general contract and subcontract administration.


* Prepare routine teaming agreements, subcontracts, change orders, purchase orders, and other subcontractor or job-related actions.


* Prepare, organize, and maintain subcontract records and files documenting contract performance and compliance.


* Generate, review, and maintain documents and records pertaining to all aspects of contracting process including pre-award and post award correspondence, task orders, mods, closeout records, amendments, cost estimates, and delivery orders.


* Understand contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedures.


* Coordinate with client any site access requirements, ensure company and subcontractor compliance.


* Complete project closeout including final releases, final billing, and an internal self-audit to ensure all final documents are complete and open commitments are satisfied.


* Analyze contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedures.


* Monitor open commitments utilizing cost and accounting data to ensure subcontractor/purchas...