Administrative Assistant - Branch Manager

JOB DESCRIPTION

Chubb is the world's largest publicly traded property and casualty insurer.

With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients.

The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

This position requires the ability to handle multiple priorities, anticipate needs, and independently handle tasks and decisions, working closely with administrative and marketing team.

The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgment, display a high degree of professionalism when dealing with key executives and business partners, and be able to work with minimal supervision.

The position reports to the Rochester Branch Manager, and may occassionally provide support to the Boston and New Haven Offices.

Responsibilities:

• Participate in planning and provide administrative support for departmental meetings and special events.

• Create effective PowerPoint and other presentations, as needed.

• Schedule and coordinate travel arrangements.

Keep up-to-date on corporate travel policies and travel booking software, e.g., Concur.

• Prepare, submit, and track expense reports, as well as assist with data input and report generation

• Arrange meetings and conference calls.

• Responds to regularly occurring requests for information.

• Maintain a proactive diary of items, including proactive support and follow up on items as needed.

• Maintain schedules and calendars.

• Responsible for maintaining reporting, administrative & marketing support systems accurately and comprehensively.

• Proficient user of MIS, CMR and other financial reporting tools

• Coordinate, plan and lead branch social, volunteer and holiday events

• Performs other duties as assigned.

ABOUT US

Chubb is a world leader in insurance.

With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients.

The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it.

Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marit...