Executive Admin / Business Analyst, Care Plus Technology

The Executive Assistant / Business Analyst will provide executive administrative support to SVP and Chief Information Officer of Care + Technology and the Managing Director & COO of Care Technology.

Key Responsibilities:


* Perform diversified and confidential administrative duties for department head and senior leadership direct reports as assigned, utilizing broad and comprehensive experience, skill and knowledge of organization policies and practices:


* Meeting and Calendar Planning:Schedule and organize internal and external meetings including Webex and conference calls and handles anynecessarylogisticsfor outside guests.

Proactive logistical planning for a dynamic and demanding environment.

Manage calendar system and look for opportunities to enhance efficiencies.

Make last minute calendaring decisions based on priority and business needs using sound judgment.

Advise of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate


* Staff Support/ Project Management: Attend certain key meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.

Maintain department organization chart, email distribution lists and responsible for proactive follow up to ensure key deliverables are received in a timely manner.


* Travel: Handle travel arrangements using Cigna's online travel booking tool


* Expenses & Contracting: Accurate and timely submission of expense reports as well as review, rejection, or approval of policy adherent expense reports submitted by team members.

Process invoices and support contracting processes for contracts and SOWs with vendors and suppliers, including contingent labor.


* Onboarding: Plan and coordinate on-boarding and off-boarding ofemployees/contractors


* Productivity Support: Secure help desk support as needed to trouble shoot/resolve key issues as they arise


* Special Projects/Programs: Manage team-wide projects/programs as needed, such as team-building events/ all hands meetings etc.

Qualifications


* 5-10+years administrative and executive assistant experience.

Experience partnering with Support Staff for Senior Leaders and Executives across a large dynamic organization


* Collaborative team player that can build / maintain a team-based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization


* Ability to represent the department using excellent verbal and written communication skills.

Can work independently and maintain confidential information.

Possess a strong sense of urgency and the ability to work in a very high-paced environment with the ability to manage multiple tasks.


* Previous experience working at Fortune 500 companies highly desired


* Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functio...