Administrative Assistant, Senor Representative, Digital Product

The job profile for this position is Administrative Assistant Senior Representative, which is a Band 2 Professional Career Track Role.

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We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions.

If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

This position will provide administrative support to the Digital Product Leadership team for programs & initiatives, including backup administrative support as needed.

Office location of this role is flexible, but should be willing to support leaders across all US time zones.

Ability to work eastern time zone hours and overtime as requested.

Key Responsibilities:


* Travel : Handles travel arrangements using Cigna's online travel booking tool


* Expenses : Accurate and timely submission of expense reports as well as review, rejection, or approval of policy adherent expense reports submitted by team members


* Calendar Management : Manages multiple Outlook calendar scheduling and looks for opportunities to enhance efficiencies.

Makes last minute calendaring decisions based on priority and business needs using sound judgment.

Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate


* Meeting Planning: Schedules and organizes internal and external meetings including LYNC/webinars/Webex and conference calls and handles any necessarylogistics for outside guests, specific to the Digital Product, as well as cross-discipline meetings supporting the Digital Product leaders


* Staff Support : Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.

Assists with maintaining department organization charts and email distribution lists


* Team Applications Support : Owns and manages SharePoint sites, WebEx channels, shared mailboxes, etc.

as needed


* Onboarding : Plans and coordinates on-boarding and off-boarding of employees/contractors


* Productivity Support: Secures help desk support to troubleshoot/resolve computer/phone/printer issue, orders equipment and supplies for department using the portal supply system, and manage department space planning in partnership with corporate Real Estate team


* Special Projects/Programs : Manages ad hoc team-wide projects/programs, such as team-building events, philanthropy, or other events

Qualifications:


* Candidate should have a minimum of 3-5 years of progressively responsible administrative experience


* Collaborative team player that can build / maintain a team-based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization


* Previous experience working at Fortune 500 compani...