Senior Timekeeper

Job Description

Division/Unit: Payroll and Timekeeping

Civil Service Title: Community Coordinator

Position Title: Senior Timekeeper

Salary Range: $75,035 - $83,013

Job Description:
The New York County District Attorney's Office (DANY) has an opening for a Senior Timekeeper in the Payroll and Timekeeping Unit.

Under direction of management, the selected candidate will serve as a Senior Timekeeper responsible for processing and maintaining time and attendance records in CityTime, automated timekeeping system.

This position analyzes and understands the activities being performed with respect to NYC Payroll and Citywide Leave Policy.

Strong attention to detail, ability to deal with time-critical time-sensitive activities, proficient computer and data entry skills, and excellent written and oral communication skills are essential.

This position works in conjunction with the agency's Payroll staff to assure that employees are paid accurately and on time.

Responsibilities include but are not limited to:


* Supervise the Timekeeping staff and assist in all Timekeeping functions and inquiries.


* Ensure staff are properly recording their time as per Citywide Time and Leave Rules.


* Approve final various Timekeeping transactions that require second level approvals.


* Monitor weekly timesheets to ensure all timesheets are approved final and processed by prescribed deadline.


* Review employee submitted time and leave documentation.


* Maintain employee Timekeeping folders and confidential information.


* Monitor and track time usage and accruals for all employees.


* Validate Last Day Worked and Last Day Paid (LDW/LDP) to facilitate leave processing and compensation for separated employees: resignation, termination, and retirement.


* Review submitted timesheets and leave requests to determine the need for supplemental checks (supp.

check) and/or leave without pay entries.


* Process time and leave for employees on paid leave.


* Process LWOPs for anticipatory week.


* Process of manual leave adjustments and online event entries in City Time.


* Audit, validate, prepare and process incoming and outgoing DP-2001 for transfer employees.


* Reconcile Timekeeping records, including the de-accrual of time for separated employees.


* Enroll new employees into the automated Timekeeping system, CityTime, and Data Collection Device (DCD).


* Update and maintain employee schedules, assignments, profiles, approver trees, organization trees, etc.

in City Time.


* Conduct audits using PMS, CityTime, and CHRMS, and process adjustments when required.


* Analyze rules, regulations, and policies; retrieve and review information from the Payroll Management System (PMS), City Time, Report Management and Distribution System (RMDS) and City Human Resource Management System (CHRMS).


* Prepare and generate CityTime, PMS, and CHRMS reports on a routine basis.


* Review CityTime training mat...