Benefits Associate

Job Description

Division/Unit: Human Resources Department

Civil Service Title: Community Associate

Position Title: Benefits Associate

Salary Range: $60,189 - $67,657

Job Description:

The New York County District Attorney's Office (DANY) has an immediate opening for a Benefits Associate in the Human Resources Department (HR).

In this position, the Benefits Associate will be tasked with assisting the Human Resources department with our employee benefits programs, providing support to employees who require any leave or benefit related information, processing leaves/exits, reporting, and other related duties assigned by management.

Responsibilities include but are not limited to:

Under supervision, with some latitude for independent judgment, receives training in and assists in professional and technical work in the preparation and administration of departmental budgets; the preparation and conduct of administrative and procedural studies and analyses of the organization and operations of City agencies, and in personnel administration.


* Assist the Benefits/Leave team with all incoming leave requests, WC requests, and separations.

Ensuring that all requests are reviewed, approved, and processed in a timely fashion.

Ensure that the agency receives proper documentation to cover the requests, following up when needed.

Track all leaves and short-term separations and return dates.

Involves ongoing communication and follow up with the impacted employee and management.

In addition, requires the tracking and collection of documentation required for extended leave requests, etc.


* Participate in staff terminations and conduct exit interviews; assist with the facilitation of the exit process by meeting with the impacted employee on or about their last day of work (including involuntary terminations), review/confirm the termination details with exiting employee, provide answers to common questions.

Provide ongoing guidance to separated employees as needed.

Ensure all data entry functions are implemented for these transactions as soon as possible to ensure accurate and live data for reporting purposes.

Disseminate leave and separation related information as transactions are processed to ensure that all parties that need to be aware are notified immediately.


* Process employee separations, leaves, and terminations in NYCAPS once proper paperwork is submitted and approvals are in place.


* Collaborate with Labor Relations staff as needed with employee involuntary separations.


* Issue proper documentation to impacted staff i.e., leave approval memos and separations memos confirming all details and updating systems and employee records accordingly.


* Assist with the administration of benefits for all employees.

Ensure that all new hires are properly enrolled in the benefits program within the required timeframe and ensure that all open enrollment transactions are processed within the allotted timeframe as well.

Ensure that the...