Administrative Assistant - Timber (Laclede)

Idaho Forest Group is currently seeking an Administrative Assistant - Timber to join our team.

This position will perform a wide variety of clerical/accounting tasks and perform related work as required. Attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth functioning of daily operations and supporting the overall productivity of our team.

Essential Functions: 



* Answer and manage the main phone line, including transferring calls and managing messages


* Maintain company phone listing


* Greet and assist vendors, customers and visitors


* Coordinate and assist will mill tour reservations


* Pick up and drop off mail, sort and deliver mail to appropriate departments and personnel


* Oversee the weigh station’s functionality, providing assistance to truck drivers in resolving issues as needed.


* Compile and verify the accuracy of weigh tickets, ensuring proper sorting, filing, distribution, and maintenance of records.


* Upload weight and scale information, run conversions, generate LPI reports, verify accuracy, and distribute reports to relevant stakeholders.


* Reconcile, report, and file residual tickets as necessary.


* Set up supporting documents in the computer software for the Timber Accountant as necessary


* Assign or issue ticket books when necessary.


* Maintain and reconcile petty cash


* Renew company vehicle registrations and maintain vehicle inventory spreadsheet


* Order office supplies


* Oversee general office upkeep and maintenance


* Follow standardized accounting principles and procedures.

Assist in maintaining and developing Standard Operating Procedures (SOPs) where necessary.


* File and maintain documents in accordance with record retention policies.

 QUALIFICATIONS:


* High school diploma or GED.


* Familiarity with accounting principles.



* Technical skills:
+ Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
+ Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.


* Skills:
+ Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines. 


* Soft Skills:
+ Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
+ Teamwork: The ability to work collaboratively with others towards a common goal.


* Valid Driver’s License for business travel


* Ability to pass a hair follicle drug test, physical, and background check

PREFERRED QUALIFICATIONS


*  Previous timber accounting or resource procurement experience preferred.

PHYSICAL DEMANDS

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and cli...