Project Manager Assistant (PMA)

The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc.

has an exciting opportunity for a full-time Project Manager Assistant on-site in Huntsville, AL.

The Project Manager Assistant will provide project management support and coordination to complex contract(s), project task(s) or a business unit.

Responsible for supporting DoD projects and assisting our RPG associated project managers with managing scope, budget, schedule, and deliverables of dynamic R&D projects.

Must possess the ability to perform detail-oriented work, be a well-organized and dedicated individual to coordinate and execute program tasks within cross-functional team(s) and complete all activities within required deadlines.

Project Manager Assistant will assist in multiple competing priorities, are a proactive problem solver, critical thinker, effective communicator and can work both independently and also as a team player. 

What you’ll do as a Project Manager Assistant:


* Administrative support: prepare/schedule meetings, presentations, logistics, annotate meeting minutes, record action items, and occasionally present information to client during regular reporting meetings


* Purchasing support with micro-purchase orders (MPO) and purchase orders (PO)


* Input MPO’s and PO’s into databases


* Assist in project scheduling


* Update reports/financials of internal process reviews (IPR), government reports, fully burdened labor report and any other reports as needed


* Tracking annual fiscal plans and monthly updates, maintenance, and reporting


* Contract administration and maintains contract budgets


* Assist PMs with bill of materials (BOM)


* Assists and prepares technical proposals, contract billing, estimates materials, equipment, production costs and delivery schedules


* Assist functional supervisors in tracking material orders by communicating with project managers, procurement, and vendors


* Serves as delegate to Project Manager as needed

Must Haves as a Project Manager Assistant:


* Bachelor’s Degree AND 0-2 years relevant work experience; OR a H.S.

diploma (or equivalent) and 6-8 years’ relevant experience


* Must be a US Citizen


* Obtain and maintain a minimum of a SECRET clearance from the US Department of Defense


* Technical understanding of prototyping and manufacturing processes/ scheduling and planning / ability to evaluate and implement process improvement


* Experience in writing technical processes, procedures, documentation templates/forms


* Proficient skills with Microsoft Outlook, Excel, Word, and PowerPoint


* Hands on project management in manufacturing/industrial setting requires working knowledge of mechanical systems and tools


* Effectively communicate; verbal and written


* Must be proficient with Microsoft Word, Excel, and Project


* Highly organized


* Excellent time management skills


* Excellent verbal and wri...