Project Field Administrator (Phoenix, AZ)

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America.

Job Description Summary:
The Project Field Administrator will provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.

This position will be based in Phoenix, AZ working on-site in Tonopah, AZ with future potential for travel within the region.

Job Description:



*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:



* Able to perform all essential Project Assistant/Coordinator responsibilities.


* Maintain office order via document control, printer/internet troubleshooting, office supply orders, package management, and overall cleanliness.


* May coordinate and/or supervise additional support clerical/administrative staff.


* Compose and/or edit letters, memos, reports, procedures, etc.

as required.


* Act as liaison between supervisor and other internal departments communicating administrative updates.


* Set up, maintain, and audit project filing system.


* Distribute documents to subcontractors, maintain document logs.


* Prepare and assemble contract and related documents.


* Review and processing of insurance documents keeping contractors in CMIC in compliance.


* Managing, coding and approving invoices in Workflow.


* Support equipment logs in Sunscreen.


* Cost code and/or verify correct codes and hours on craft time sheets.


* Enter and/or verify craft time in Exact Time.


* Compile Work Orders and Professional Service Agreements per project manager to send through DocuSign for execution.


* Compile Subcontractor Change Orders (SCO), send through DocuSign for execution and monitor SCO log.


* Maintain reference log, compliance logs and associated documents on CMiC.


* Assist in compiling billings, collecting of lien releases and certified payrolls, as applicable.


* Working closely in Textura opening up draws, verifying payment or nonpayment, managing lien releases.


* Support contract close-out documents.


* Create Owners' forms as required for reporting purposes

Minimum Skills or Experience Requirements:


* Minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration


* Ability to keyboard 65-75 WPM accurately


* Advanced knowledge and use of word-processing and spreadsheet software


* Proficient in use of general office procedures and office machines


* Proficient English verbal communication skills, including professional telephone manner


* Proficient written communication skills, including business writing skills
...